Office/Human Resource Manager

Qualifications and experience required

  • Degree or Diploma in Human Resources Management.
  • 3-5 years’ HR experience within an Audit firm environment.


  • Main Tasks: Promote a healthy working environment for staff and management.
  • Should have a good understanding of the requirements set by SAICA for a fully compliant training office and knowledge of SAICA Training contracts.
  • Registering of Training contracts on TCMS and administering the system.
  • Arranging and attending of career fairs both at universities and schools.
  • Submission of annual mandatory and discretionary grants through FASSET.
  • Leads the Company compliance on all government, labour, legal, statutory reporting in Employment Equity, WCA, UIF, OHS, POPI, SAICA, IRBA, FASSET etc.
  • Ensure compliances of HR practices according to applicable laws and regulations.
  • Administer, co-ordinate, and manage the disciplinary and counselling processes.
  • Facilitating and executing the full employment process, from recruitment (interviews and selection up to the final placing, including handling appointment-related administration, the onboarding, induction, training and off-boarding process.
  • Learning and Development.
  • Drafting of employment contracts, offer, increase and welcome letters.
  • Ensuring appropriate HR policies and procedures are in place and compliance with such policies and procedures are adhered to.
  • Provide HR related support to all employees.
  • Maintaining all employee records and reports both manually and electronically.
  • Registering employees on applicable software systems (PaySpace, XPM, Caseware Cloud, Microsoft Teams,
  • Campus Central, LTS, SAICA etc).
  • Coordinate and schedule internal and external training. Keep records of all training completed by employees for FASSET or any other reporting.
  • Monthly Payroll administration for 4 companies (±50 employees).
  • Preparation & submission of Bi-annual EMP501 for all companies.
  • Preparation & submission of annual EMP501 (To issue IRP5’S).
  • SARS submission knowledge and experience.
  • Drive Performance Management Process. (Setup quarterly QC meetings, bi-annual and annual employee performance reviews KPI’s in PaySpace).
  • Reconcile and manage all employee leave records in PaySpace.
  • Manage social media content of the company. (LinkedIn, Facebook, Instagram).
  • Arrange year end, team building and office functions/parties.
  • Manage IT (Laptop and other hardware orders, setups, clean-ups).
  • Drafting and issuing of weekly planning meeting minutes.
  • HR related reporting
  • General HR and office administration
  • OHS Management
  • Creating of jobs on Xero (Audit department) and allocating staff hours in accordance with the budget
  • Extracting and submitting annual IRBA Report

Key Requirements (Qualities, experience and/or knowledge):

  • Punctual, reliable and dependable
  • Friendly and approachable
  • Assertive and self-confident
  • Have excellent interpersonal skills
  • Ability to work under pressure
  • Be flexible and have the ability to work under varying conditions
  • Able to work independently
  • Excellent attention to detail
  • In depth knowledge of Labour Law, Skills Development and Employment Equity legislation and the application thereof
  • Must have the ability to relate and work with diverse people from different cultures.
  • Good report writing skills.

Language skills:

Proficient in English (read, write and speak).

Computer Literacy

  • MS Office (Word, Excel, Microsoft Teams, MS Outlook and Internet)
  • PaySpace/VIP Payroll
  • Xero
  • LTS
  • IRBA