AMD Engineering, a leading manufacturer in intelligent steel engineering solutions currently has a vacancy for a Receptionist/Office Administrator at our head office in Cape Town. We are looking for an up-beat energetic individual to run our busy front desk. The ideal candidate must enjoy being active and working on their feet, work well under pressure and must have the ability to handle office administrative duties and executive instructed tasks simultaneously.
Main Duties & Responsibilities:
- Be the first point of contact for executives, employees, clients, and other external partners of AMD Engineering
- Manage CEO’s and COO’s diary and calendar and set up meetings as instructed
- Make travel and accommodation arrangements for executive staff
- Order lunch for executive staff
- Manage information flow in a timely and accurate manner
- Work the switchboard and/or telephone
- Screen and direct calls
- Deal with enquiries regarding basic info i.e., company contact and registration details
- Take receipt of recorded post and courier deliveries
- Distribute correspondence accordingly
- Keep staff updated with any company announcements
- Keep the reception area neat and tidy
- Manage office supply inventory
- Format information for internal and external communique i.e., memos, emails, reports, etc.
- Take minutes at meetings
- Organize and maintain the office filing system
- Undertake other ad hoc assignments as required
Education & Experience:
- Studying towards an office admin, PA or Business-related qualification would be advantageous.
- At least 1 year’s work experience as a Receptionist, Office Administrator, or similar role.
Skills & Competencies:
- Able to work with minimal supervision and instruction
- Able to use initiative
- Strong Communication and Presentation skills
- MS Office skills
- Organizational skills
- Multi-tasking skills
- Time Management skills
- Phone Etiquette
- Discretion and Confidentiality
Should you meet the above criteria and wish to apply for this position please email your resume together with a recent full body length photo of yourself to [email protected] and quote REF // Receptionist vacancy in the subject line.
Should you not receive communication from our offices within one week from the closing date, you may consider your application for this position as unsuccessful.